What Is a Real Estate Transaction Coordinator and Why You Need One
In the fast-paced world of real estate, every second counts—and every detail matters. From disclosures to deadlines to endless paperwork, a single transaction can involve hours of behind-the-scenes coordination. That’s where a Transaction Coordinator (TC) steps in. If you’ve ever asked yourself, “What exactly does a transaction coordinator do?”—this post breaks it all down.
What Is a Transaction Coordinator?
A transaction coordinator is a real estate professional responsible for managing the administrative tasks in a property sale from contract to close. They ensure that every "i" is dotted and every "t" is crossed so real estate agents, buyers, and sellers can focus on what they do best.
A TC serves as the communication hub between all parties in the transaction—agents, clients, escrow officers, title companies, lenders, inspectors, and more. They manage deadlines, organize documents, schedule appointments, and make sure nothing slips through the cracks.
At Core Close Professionals, our TCs are trained to manage these tasks virtually and seamlessly, so agents can stay client-facing and focused on growing their business.
Why Hire a Real Estate Transaction Coordinator?
According to the National Association of Realtors (NAR), the average real estate transaction takes about 45 hours—with nearly 30 hours dedicated to paperwork alone. Imagine what you could do with that time back.
By hiring a CoreClose TC, you offload that burden to a skilled professional. That means more listings, more showings, more closings—and more time for the income-generating work only you can do.
What Tasks Does a Transaction Coordinator Handle?
A TC’s job covers every step from offer to close. And the best part? This can all be done remotely. Here’s a sample of what Core Close Professionals handles for every file:
Open escrow and track milestones
Coordinate with agents, buyers, sellers, and vendors
Review contracts for completeness and compliance
Ensure earnest money deposit deadlines are met
Draft Seller’s Disclosure Packet
Track contingency removal dates
Send notices to perform, if needed
Facilitate repair requests and waivers
Coordinate final walk-throughs
Audit the file prior to closing
Ensure compliance with tax laws like FIRPTA
Deliver a clean, complete digital file post-close
This meticulous work ensures a smooth experience for every party involved—and a successful closing for you.
Transaction Coordinator vs Real Estate Agent: What's the Difference?
While both play a role in the transaction, they serve very different functions:
A TC doesn’t replace the agent—they empower them.
What Does It Cost to Hire a Transaction Coordinator?
Pricing can vary depending on the TC’s experience and scope of services. At Core Close Professionals, we keep it simple:
$13/hour for full-time support (8 hrs/day)
$16/hour for part-time support (4 hrs/day)
Unlike flat fees per transaction, our hourly model gives agents more control and scalability based on how busy they are.
How Do You Become a Transaction Coordinator?
Thinking of becoming a TC or hiring one for your team? Here's what it takes:
Familiarity with real estate documents and processes
Strong organizational and time management skills
Certification through a real estate support training program is a plus
Ability to work independently and communicate clearly
Experience with platforms like Skyslope, Dotloop, or TCWorkflow
At Core Close Professionals, every TC is trained to follow best practices, stay up to date with compliance, and provide white-glove service.
What to Look for in a Transaction Coordinator
Whether hiring in-house or outsourcing, look for these key traits:
Impeccable organization
Reliability under deadlines
Proficiency in real estate software
Strong written and verbal communication
Detail-oriented and thorough
Experience in real estate transactions
A calm, professional demeanor—even under pressure
At Core Close Professionals, we’ve built our team to reflect all of the above. We don’t just process transactions—we support your entire operation.
Get the Support You Deserve
You don’t have to juggle disclosures, timelines, emails, and signatures on your own anymore. With a CoreClose TC by your side, you get:
Hours back in your day
Peace of mind
Better client experiences
More time for revenue-producing work
If you're ready to grow your business and let go of the admin burden, let’s chat. Book your discovery call with Core Close Professionals today and start closing with confidence.
