The 5 Most Common Contract Mistakes That Delay Closings—And How a Transaction Coordinator Can Save the Day
In real estate, timing isn’t just important—it’s everything.
You’re juggling showings, offers, negotiations, and client communications, all while trying to keep your deals moving toward the finish line. But even one small contract mistake can throw off your entire timeline—and worse, frustrate your clients and hurt your reputation.
Let’s break down the five most common contract mistakes that cause delays at closing, and how working with a transaction coordinator (TC) can help you avoid these pitfalls altogether.
1. Incorrect or Missing Dates
Every deadline matters. An overlooked inspection date or a financing contingency that’s off by even a day can trigger a domino effect—confusion, miscommunication, or the need to file extensions.
Tip: Always double-check that dates are accurate, realistic, and clearly stated.
2. Incomplete Buyer or Seller Information
It might seem harmless, but missing contact details, typos in names, or an incomplete legal property description can hold up the title process or cause lender issues.
Tip: Ensure every field is filled out and verified before submitting contracts.
3. Missing or Mismanaged Addendums
Any change made during negotiations needs to be backed by a signed, dated addendum. If just one gets missed or misplaced, it can lead to disputes and delay escrow.
Tip: Keep a checklist of required addendums and confirm they’re properly filed.
4. Contingency Clause Oversights
Contingencies are built-in safeguards—but only if they're followed. Whether it's an inspection deadline or a loan approval window, missing a step can mean renegotiation or contract breaches.
Tip: Stay on top of all contingency terms and set calendar reminders to follow up.
5. Unclear Financing Terms
Surprises at closing are never good. Misunderstanding a buyer’s loan type or approval terms can bring everything to a standstill.
Tip: Get financing details confirmed and documented early in the process.
So—How Can a Transaction Coordinator Help?
Here’s the good news: You don’t have to do it all.
A professional transaction coordinator is your behind-the-scenes contract expert. They:
Carefully review all your documents
Track deadlines and contingencies
Communicate with agents, lenders, escrow, and title
Make sure nothing falls through the cracks
The result? Smoother closings, fewer headaches, and more time for you to focus on what you do best—selling real estate.
Let’s Make Closing Easier
At Core Close Pros, we specialize in helping real estate professionals close deals. If you’re tired of chasing paperwork, managing timelines, and risking costly mistakes—let’s talk.
📩 Ready to streamline your deals?
Contact us today and see how a transaction coordinator can be your secret weapon for success.
